Useful Tips

How to make a booklet with your own hands


Looking for a cheaper alternative to spring pad? Or do you need crafts for some environmental school project? Regardless of what you need, here is an easy-to-follow booklet that will definitely come in handy. With a little effort, you will get a wonderful booklet for recording notes, reminders, thoughts, or just for children's fun. To make a simple booklet, you need a pair of scissors and a sheet of paper. Just start with step 1!

Booklet Requirements

The classic booklet structure contains 3 components:

The essence of the problem should be stated and the proposed method for solving it is as accessible as possible to the reader, as well as compact (thesis). The key points of the information part can be catchy content headings. Too much information should not be squeezed into the booklet: long texts are not of interest, and many drawings, photographs and other graphic materials distract attention and reduce the effectiveness of the booklet's impact on the potential consumer of the services or goods offered.

It is high-quality preparation of printed publications that will make it possible to produce an advertising booklet that will ensure the successful achievement of the intended goals. Particular attention should be paid to the narrative style, which may be:

  • technical
  • descriptive
  • in the form of dialogue,
  • in the form of a “question and answer”, etc.

You should also correctly determine the amount of text needed to reveal each issue and not entail a decrease in readability (for example, by reducing fonts or spacing). The presentation of each nuance must be carefully thought out. Each of them can be highlighted using fonts and writing styles.

Booklets from ALFVIT 2000 printing house

For its customers, the ALFAVIT 2000 printing house offers 3 booklet manufacturing technologies:

  • risographic (monochrome, fast and inexpensive),
  • digital (multicolor, high definition and expensive),
  • offset (multicolor, high definition and economical for large print runs).

Printing house employees are well trained and have valuable experience working on modern printing equipment, which allows them to fulfill each order with the highest quality and minimum time - urgent printing of booklets is now available to everyone. And highly qualified designers will help create a unique and catchy design layout that fully meets the wishes of the customer.

How to make a brochure in Word?

Creating a brochure or booklet in MS Word is no more difficult than creating a diagram in Excel, for greater user convenience, all actions will be described step by step and with emphasis on the most important points. As a result, carefully following the above algorithm, the owner of the printer will receive a full-fledged document - it will only remain to be folded and fastened or stitched.

Important: a brochure or booklet created at home will look like typographic only if the user does not stint on good paper and persistent colors, otherwise neither high-quality layout nor the ability to insert a frame in Word will save you from disappointment.

Now a few words about the terms. A brochure is a document that consists of one or more sheets folded in a book, which can be turned over in the same way as a regular one. A booklet is most often one sheet of paper, divided into three or four column columns, it can be distributed both folded and “flattened”, depending on the concept of the advertiser and the hard work of the distributors.

In order not to confuse the user, we will give below separate instructions for the production of a brochure and booklet on a computer, the first process is a bit more complicated, which means you should start with it.

To make a brochure in Word, you need:

  • Prepare the initial data: compose the text, if necessary - make a chart in Word, insert an image or ornament.

  • Go to the "ribbon" tab "Layout".

  • Left-click on the “Expand” icon in the lower right corner of the “Page Setup” section.

  • If nothing happens, call the Fields drop-down menu in the same section and go to the Custom Fields item.

  • A dialog box will open before the user, in which preparations for creating the brochure will go.

  • The first thing to do is to call up the drop-down list in the “Pages” section and select its lowest item “Brochure”.

  • You may notice that immediately after the introduced corrections the page orientation changed from portrait to landscape: this is necessary for the correct layout of the document and further printing on the printer.

  • A very interesting option, available in the same section, is the "Number of pages in a brochure." By calling the drop-down list, the user will be able to determine whether all pages of the document or any part of them should be included in one block, for obvious reasons a multiple of four: two on one fold and two on the back. So, if it is planned to print not an advertising layout, but a full-fledged “book”, consisting of a hundred or two pages, it is logical to break it into several notebook blocks: it will be much easier to flash, glue and “pack” them into binding. For a thin brochure held together with a regular bracket, breakdown is, of course, not necessary.

  • For thick "books" it is recommended to use the standard typographic format: 32 pages per block.

  • And if the user feels the need to break the text into several notebooks, but does not know what to do better, he should use the "Default" button at the bottom of the dialog box.

  • Now you need to move to the "Fields" section to set the appropriate values ​​for the inner, outer, upper and lower edges. The concepts of “left” and “right” in this case are not applicable, since for different pages of the same page they are reversed. It is not recommended to save the parameters set by Word by default: they are too large and only lead to the loss of usable space.

  • You should not try to “lay” a place for firmware or gluing in one of the field values, for this there is a separate parameter, which is called “Binding”. In the figure at the bottom of the dialog box, the user can see what the layout of the brochure will look like after all the changes.

  • On the “Page Size” tab, the user must select in the drop-down list on which format the document will be printed. It should be borne in mind that any size is divided into two: for example, when a standard A4 sheet is fed into the printer, the format of the finished page, without taking into account losses due to binding and future cropping, will become A5 and so on. For home devices, it will be optimal to leave the default size; for professional and industrial, you can set whatever you want.

  • To do this, select “Other” in the same drop-down list and indicate the desired parameters in centimeters.

  • And using the "Print Settings" button, the user will get the opportunity.

  • Indicate whether drawings and background images of the “blank” should be included in the finished document.

  • On the “Paper Source” tab, you can choose which page the new section of the brochure created in Word starts from.

  • Separate the headers and footers (upper and lower repeating labels) of the odd and even pages, as well as the first sheet.

  • A useful option for some office documents is the automatic arrangement of line numbers, transferred from the layout to the finished brochure.

  • Button "Borders" gives the user the opportunity.

  • Set a beautiful frame for the pages of your document.

  • Which will be displayed on all or only selected pages.

  • The option “Hyphenation” will help to give the document a “professional” look. By applying it, you can save a little space on automatically enlarged spaces when aligning “in width”.

  • Now you can click on “OK” and close the main brochure creation dialog box. If desired, the user will be able to by going to the tab "Designer" and finding the section "Background page".

  • Choose the color suitable for printing the brochure - the ink consumption will, of course, increase significantly.

  • The created brochure can be saved as a template. To do this, go to the “File” tab.

  • Select the option “Save as ...” in the sidebar.

  • Specify or select the location folder of the "workpiece".

  • And define the format of the saved document as “Word Template”.

Tip: since, as already mentioned, the final page size of the brochure is half that used for printing, after preliminary layout it makes sense to reduce the size of the inserted drawings, graphs and charts.

To make a booklet in Word, the user must:

  • Open the prepared text document and change the page orientation to landscape, using the already known dialog box "Page Settings".

  • Select the text or part of the text and on the same tab “Layout” call the drop-down menu “Columns” with the mouse.

  • Usually, three columns are sufficient for a booklet. If you plan to set a larger number of them, the user should select the item “Other columns” in the same drop-down menu.

  • And indicate the required quantity. Here you can choose whether each column should have the same width and the gap between itself and the others or the parameters should differ, in the latter case it is enough to uncheck the checkbox in the bottom.

  • Theoretically, the booklet is ready for printing. You can decorate it by adding frames, ornaments, changing the color of the page and so on.

  • For Vord’s advertising booklet, another useful option, “Separators,” will not interfere, then the text will look more strict, and folding the paper three, four, and so on will become much easier. You can do this in the “Other Columns” dialog box by checking the “Separator” checkbox.

  • Before printing, it is strongly recommended that you check whether significant parts of one piece of text are torn off from others, and if this is found, transfer them to the next column.

  • If it is planned to split not all the text into columns, but its separate part (for example, leaving the heading and the final block with contact data untouched), select only the desired fragment, and then select the option in the "Apply" drop-down box in the "Apply" window "To the selected text."

  • The result is shown in the figure. The main thing is to ensure that headings, images and other blocks that are not included in the columns do not appear on the fold line, otherwise the whole effect of the layout will be lost.

Important: the user can not create a booklet or a brochure “from scratch”, but use one of the templates offered by Word - beautiful and functional.

To do this, you must:

  • Open MS Word or, if the program is already running, go to the “File” tab and select the “Create” option, then enter the word “brochure” or “booklet” in the search box at the top of the page and click on the magnifying glass icon.

  • After a few seconds of searching, all available “workpieces” will appear in front of the user - it remains to select any of them by left-clicking the mouse.

  • Confirm your intention to create a file.

  • And start editing the template for your needs.

Tip: You can find the previously used booklet or brochure template created in Word in the “Recommended” section of the start page or in the “Create” section of the “File” tab.

How to print a brochure in Word?

The user will have no problems with printing the booklet in MS Word: just insert the sheet into the printer, select the “Duplex Printing” option if necessary, and at the end, carefully fold the finished documents.

To print a brochure created in Word from a printer, you should:

  • From the main window, go to the “File” tab.

  • Next - to the "Print" section: all subsequent settings will be made here.

  • First of all, the user should select a printer in the drop-down list - virtual or real.

  • The next steps are to determine if all pages should be printed, a certain range, only even or only odd.

  • Set the algorithm for printing spreads - one-sided (the user will have to turn the pages on his own) or two-sided - for the brochure, select the option “Flip over relatively short edge”.

  • Determine the page orientation - it is not recommended to change the settings for the "book" layout.

  • Indicate which format sheets will be used when creating the brochure - ideally, the size should be the same as indicated in the “Page Settings” box.

  • If necessary, set up the document fields again.

  • Set the number of copies and click on the "Print" button.

Important: Before proceeding with the production of a professional product, you need to go to “Printer Settings”, select paper quality, brightness, contrast and print speed, set the color rendering method, and so on. You can go to the settings for the current session by clicking on the “Printer Properties” link.

What other program do booklets and brochures do?

MS Word is perhaps the simplest program for creating booklets and brochures, however, with respect to layout, this text editor is far from ideal. The printer owner who wants to produce truly high-quality products should pay attention to the following applications:

  • MS Publisher - included in the Office package, allows, in addition to brochures, memos and leaflets, create convenient calendars and time sheets,
  • Adobe InDesign - the most popular, quite easy to learn program for typesetting for any product format,
  • Adobe illustrator - Ideal if you want to draw a booklet or brochure from scratch and have several hours of free time,
  • Coreldraw - a software package that allows you to draw layouts of brochures or booklets, create text blocks and edit images,
  • Scribus - A free and very good alternative to InDesign.

In addition, the user can use the FinePrint utility, specially designed for printing brochures, this is not a separate application, but a plug-in that works in conjunction with text editors and greatly facilitates the work of the layout designer.

To summarize

To make a brochure or booklet in Word, you need to select the "Brochure" option in the "Page Settings" window, split the text into several columns, or use one of the templates from Microsoft. Before printing, you need to set the range of pages, check the size of the fed sheet, set the paper quality, brightness and other parameters.

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